This is specialized supervisory level library work in a municipal library system. Employees in this class may manage, through subordinate supervisors, a major reference and information department providing city-wide services and community outreach or the activities of lower level librarians, technicians, and clerical personnel engaged in cataloging library materials, ordering and receiving books or other library materials, and other related technical services functions. Work may include providing coordinating services in the areas of material selection and promotion, staff training, community relations or research and evaluation on a city-wide basis. Maintaining and developing library collections, establishing cooperative working relationships with associates and recommending and implementing new policies or procedures are significant aspects of the work.

Work is performed under the direction of a Library Administrator.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

• The position must perform work in the Free Library.
• The position must supervise through lower level librarians and/or assistants, technical or clerical personnel.
• The position must manage a major reference and information department or an agency providing city-wide public service support or a major technical services operation.

• Supervises, either through subordinate supervisors, or librarians, technicians, and/or clerical staff engaged in technical services or general library activities; assigns staff to work on special library projects.
• Evaluates assigned collection to determine conformance with library policies and objectives; makes recommendations to effect the collection's conformance with library standards; implements approved changes.
• Reviews professional journals, publishers' trade journals and bibliographies for selection of materials to obtain information requested by library personnel; approves selections made by subordinate librarians; develops profiles for contracted approval plans; evaluates and approves materials received through approval plans; may inform library personnel of availability of funds and ordering procedures.
• Plans and organizes orientation and on-the-job training courses; presents training information at conferences, staff meetings and workshops; holds follow-up conferences with individual librarians to discuss programs and problems.
• Reviews library materials selected for use in all areas of the library's system; recommends titles for inclusion on replacement lists; works with agency librarians in weeding collections.
• Formulates goals and objectives for the assigned collection; interprets policy and implements directions from administrators; delegates material selection and authorizes budget allocations; reviews program suggestions submitted by community groups; determines feasibility of and initiates implementation of programs.
• Contacts community leaders, schools, community groups and other organizations to promote library services and determine community needs; coordinates activities with school libraries; evaluates general library services and operations in the area of community activities; promotes use of the library by exhibits, talks and group activities.
• Supervises staff in the policies and procedures of the library's technical services operations and use of cataloging manuals, the National Union Catalog and the Dewey Decimal Classification System; demonstrates and explains the proper use of computer terminals for entering and retrieving data from an international cataloging data base, the Free Library's computerized data system, and vendor services.
• Interprets national cataloging policies and procedures; adapts national rules for implementation in the library; participates in the formulation of rules and policies governing classification, descriptive cataloging, subject cataloging, and catalog record production and maintenance; updates departmental cataloging manual.
• Administers contract plan with publishers for advance review copies of publications; corresponds with publishers; notifies librarians of changes in the contract plan; analyzes effectiveness of plan annually and makes recommendations for changes.
• Performs difficult cataloging work; catalogs serials, microforms, books in non-Roman languages, and monographs of a complex nature; describes items bibliographically; chooses access points and their forms; assigns subject headings and classification and Cutter numbers; searches the library's paper and computer files, national cataloging documentation, and the national data base for cataloging information; applies national and local cataloging rules; prepares instructions to clerical staff for catalog record generation.
• Reviews and checks completed work orders of technical services unit heads; checks and verifies information on order requests; makes corrections or obtains additional pertinent information and ascertains that request is not a duplication of materials already owned or ordered; determines edition where choices are available; designates method of ordering and funding.
• Develops and implements program activities; supervises the preparation of exhibits and displays.
• Prepares periodic reports on activities and accomplishments.
• Performs related work as required.

KNOWLEDGE OF:

• the philosophy, principles, practices and objectives of library science as required by work assignment.
• public library service and its relationship to the community.
• administrative principles and practices as they relate to library systems.
• literature, reference and information materials, publishers and periodicals.
• the principles, practices and procedures of library operations, organization and management.
• the methods, principles and practices used in acquiring library materials for a large library system.
• the technical service methods, principles and practices used in cataloging.
• the publishing industry and modern trends in cataloging methods and practices as they relate to the purchase and cataloging of library materials.
• modern trends in cataloging methods and practices.
• national, local and vendor data bases needed to provide technical service functions in a large public library system and their use in acquiring and cataloging library materials.
• methods and techniques used in management of acquisitions operations if required by work assignment.
• the methods of disseminating information concerning library collections and services.
• public speaking techniques as they apply to promotion of library services to the community.
• materials review and selection methods.
• planning, management, and evaluation of library public service programs.
• supervisory methods and practices.

ABILITY TO:

• analyze and evaluate technical or library service operations in a large public library system to make recommendations concerning operating policies and procedures.
• present ideas both orally and in writing.
• evaluate, analyze, modify and develop procedures to increase efficiency.
• establish and maintain effective working relationships with associates, library patrons and community representatives.

EDUCATION

• Possession of a fifth year degree from an accredited school of library science.

  GENERAL EXPERIENCE
  

• Three years of librarian experience in a large library system.

  SPECIFIC EXPERIENCE
  

• One year of librarian experience above the full performance level.

Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department which has included the fifth year degree in Library Science as an educational minimum and the specific experience described above.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP22
Class Established: 9/1973

Latest Spec. Revision:
  CSC - 5/1995 ; Ad Board - 8/1995

DD/sb/mt