This is first supervisory level library work in a municipal library system. Employees in this class either manage a branch or a special collection, a technical services operations, a library system function that provides regional services or assist a manager of a City-wide reference and information department. Work includes performing difficult or original cataloging or ordering of rare books, orchestral music titles, and specialized library materials, participating in materials selections, performing technical services, implementing staff training programs, and program development and evaluation. Supervising the provision of reference and reader advisory services, technical services, and rare book or orchestral music cataloging, through subordinate librarians, technicians and clerical personnel, and contacting representatives of outside organizations to promote the library's services and solicit their assistance are significant aspects of the work. Work is performed under the supervision of a higher level librarian or library administrator.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

1. The position must perform the work in the Free Library.
2. The position must supervise lower level Librarians and/or assistants, technical and clerical personnel.

• Assigns and reviews the work of subordinate librarians, technicians and/or clerical staff; prepares work schedules and ensures proper coverage; ascertains that patrons' requests are properly handled in accordance with library procedures and policies; orients and trains subordinate personnel in duties and responsibilities and departmental policies and procedures; reviews and revises the work of subordinate staff.
• Maintains assigned collection; allocates space; weeds and removes worn and obsolete materials from collection.
• Reviews newspapers, professional and publishers' trade journals and bibliographies for selection of reference materials; reviews and evaluates books, periodicals, and pamphlets for inclusion in lists for branch and regional collections; prepares written book reviews and makes recommendations for purchase by the library system.
• Supervises and participates in the provision of reference and reader advisory services; instructs patrons in the use of library facilities; prepares bibliographies; responds to patrons' complaints.
• Provides reference services and research guidance to patrons; develops and implements program activities; speaks to community groups; promotes use of library facilities; contacts community leaders, schools and community and business organizations to promote library services and determine community needs; attends meetings and gives program and library service information to various groups; promotes use of library through exhibits, talks, bibliographies, booklists and group activities outside the library; plans and conducts program activities; trains library personnel in the use of the Dewey Decimal Classification System, the Cutter numbers, cataloging rules, Library of Congress subject headings and/or on book selection techniques; explains library resources to school classes and groups.
• Selects vendors to supply materials based on interviews with vendors' representatives, other librarians' recommendations, and comparisons of discounts, services and service fees; arranges for the acquisition of missing issues from back issues dealers; establishes accounts with dealers to exchange unneeded material for microforms or back issues.
• Supervises the receipt, processing and distribution of books, periodicals, microforms, standing orders and other library materials, maintains the flow of work by setting priorities, assigning special projects and reassigning duties during staff absences; trains new employees in unit practices and procedures.
• Initiates payment for materials ordered, discusses accounts with vendors and publishers; prepares statistical reports to higher level technical services librarians and other library administrators.
• Trains and instructs lower level librarians, technicians, and clerical personnel in the use of the Dewey Decimal Classification System, the assignment of Cutter numbers, cataloging rules, Library of Congress Subject Headings and other bibliographic tools to classify, describe and provide author and subject access to materials; instructs lower level staff in the use of in-house and national computer catalog data bases; provides training in the organization and use of departmental files; prepares and oversees exercises in tagging and authority checking.
• Performs more difficult cataloging work for books; serials, periodicals, monograph series; microforms, phonodiscs and other materials; develops bibliographic descriptions of items and assigns access points for main and added entries; classifies items by the Dewey Decimal Classification system and assigns unique call numbers; searches in-house files, national print, and computer catalog data bases for existing records; uses appropriate cataloging rules and formats to catalog materials.
• Reviews and revises in detail cataloging records prepared by lower level librarians and technicians; checks content and format for conformance with departmental practices, cataloging rules, and data input formats; works with original catalogers to correct mistakes; inputs records to national computer catalog data base; inputs records to the Free Library's on-line catalog; corrects records in the Library's on-line catalog; supervises clerical staff in checking files for existing records, searching national data base.
• Performs more difficult cataloging work for books, serials, periodicals, monograph series, microforms and other materials; provides training in the organization and use of departmental files and in-house and national catalog databases.
• Analyzes compositions for composer intent regarding correct notation, instrumentation, dynamics and orchestration; researches musical periods in order to advise musical organizations in choosing musical selections; reviews unpublished compositions for possible acquisition by the collection; offers advice and guidance to musicians, music scholars, conductors and patrons in selecting orchestral music for presentation, research, availability of composition, copyright restrictions, and collection procedures.
• Catalogs orchestral music; follows special rules, procedures and practices in the field of orchestral music cataloging; performs research to establish correct identification of composer, edition, instrumenta- tion, key signature, scholarly and conventional titles of composition and other information required by collection policies; creates and maintains reference files used in music program development and scholarly research.
• Evaluates existing rare books cataloging records for methodology used, types of records kept, and the completeness of cataloging in the various collections; recommends changes in departmental policies and practices for cataloging rare materials; develops procedures for cataloging rare materials in both paper files and national and in-house computer data bases; recommends priorities in cataloging work to be done.
• Catalogs rare books, manuscripts, letters and other items; follows general cataloging rules and principles as well as special rules, procedures, and practices in the field of rare book cataloging; performs investigative work in tracing authorship, provence, and publication dates for rate and unique items; summarizes and catalogs copy specific information; searches paper files and computer data bases for existing rare books cataloging records; prepares instructions for the generation of paper catalog records and transmission of catalog records into computer data bases.
• May supervise custodial/security personnel.
• Performs related work as required.

KNOWLEDGE OF:

• the philosophy and objectives of public library service and its relationship to the community
• public library services and its relationship to the community.
• the principles and practices of Library Science.
• past and present principles and practices in the cataloging of books and other materials.
• literature, reference and information materials, publishers, and periodicals.
• Library purchasing practices and policies.
• the methods of disseminating information concerning library collections.
• national and local computer databases and their use.
• methods of gathering and evaluating information to determine community needs.
• materials review and selection methods.
• the history of books and printing of rare books.
• public speaking techniques as they apply to promotion of library services to the community.
• the organization and resources of the municipal library system.
• the principles and practices of cataloging orchestral music, if required by work assignment.

SKILL IN:

• train and supervise librarian and clerical personnel.
• learn methods and techniques used in working with a variety of groups.
• supervise the work of lower level librarians, technicians and clerical personnel.
• read conventional music expression and titles in Italian, German and French, if required by work assignment
• sight read music, if required by work assignment
• present ideas effectively, both orally and in writing.
• establish and maintain effective working relationships with associates and library patrons.

EDUCATION

• Possession of a fifth year degree from an accredited school of library science.

AND
GENERAL EXPERIENCE

• Two years of librarian experience in a large library system.

AND
SPECIFIC EXPERIENCE

• One year of full performance level librarian experience.

Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department which includes the possession of a fifth year degree in Library Science as an educational minimum and the specific experience as described above.

NOTE: The education requirement for the Fleisher music collection assignment must include a bachelor's degree from an accredited college or university with major course work in music theory.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP20
Class Established: 2/1976

Latest Spec. Revision:
  CSC - 1/1997 ; Ad Board - 3/1997

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