ADMINISTRATIVE TRAINEE 1 - CONFIDENTIAL

GENERAL DEFINITION

This is confidential administrative or technical work of a training nature developing the knowledge, skills and abilities necessary for advancement in one of the professional career series of Human Resources or Administrative Specialist - Confidential. This class is the first level of the two-level upward mobility series which, when completed, is equivalent to tenure in the management trainee class. An employee in this class participates in a structured program of on-the-job training and classroom education leading towards a bachelor's degree. Entrance to a degree program prior to appointment, and continued enrollment and successful completion of required coursework within specific time periods are essential aspects of the class. Work is performed under the close supervision and guidance of an administrative or technical superior.

ALLOCATING FACTORS: (The following conditions must be met in order for a position to be allocated to this class.)

1. The position must contain sufficient scope and breadth of professional responsibility to warrant promotion to the full-performance level of the targeted occupation.

2. Employees must be enrolled in a degree program commensurate with the requirements of the targeted occupation.

3. Employees must acquire bachelor's degree within three years of appointment to this class.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Functions in a training capacity and receives on-the-job instruction to develop knowledges and skills in the principles, practices, objectives and techniques of one of the confidential professional career series; performs assignments of limited scope and difficulty within assigned functional area as related to the employee's stage in the training and development program; reads appropriate texts, manuals and regulations necessary to develop knowledges in assigned area.

Participates in a bachelor's degree program and receives classroom instruction in the fundamentals, principles and practices of report writing, data processing, and other disciplines required for successful completion of targeted degree program.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

· English usage and grammar

· methods and procedures related to analysis

· departmental rules, regulations, procedures and functions

· uses and applications of personal computers and current standard software packages used for word processing, database manipulation, and preparation of spreadsheets

ABILITY TO:

· learn and apply the principles, practices and standards required in the professional field to which assigned

· learn departmental functions, operations, and organization, especially as they apply to the unit in which assigned

· learn provisions and interpretations of City and departmental regulations and ordinances and, in detail, those provisions and interpretations that relate to the job assignment

· make judgmental decisions where several courses of action are presented

· collect, compile and present data to perform analyses

· learn to analyze data

· present ideas effectively, both orally and in writing

· understand and follow written and oral instructions

· establish and maintain effective working relationships with associates and the public

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 06/20.)

EDUCATION:

Completion of three years [90 credits] of coursework at an accredited college or university which is applicable towards a four-year degree.

AND

EXPERIENCE:

Two years of current clerical experience in a City department

NOTE: Candidates must provide proof of enrollment in a bachelor's degree program (or proof of graduation from an acceptable bachelor's degree program) in order to be appointed to a position in this class.

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established - 1/85

Spec Revision:

CSC - 12/03

Ad Board - 01/04

Latest Spec Revision:

CSC – 05/20

Ad. Board – 06/20