This is administrative support work directing and coordinating the provision of services to prosecuting attorneys. The employee in this class supervises through subordinate supervisors a staff of clerical employees engaged in processing and preparing legal forms and case folders used in trial proceedings and providing other clerical services necessary to the prosecution of criminal cases. Contact with defense attorneys, court officials, and the general public is an important aspect of the work. Work is performed under the general direction of an administrative superior.

• Directs through subordinate supervisors the activities of a large clerical staff providing a variety of support services to prosecuting attorneys; plans, assigns and reviews the work of a staff engaged in reviewing arrest files, issuing subpoenas, and controlling and issuing files to prosecuting attorneys; analyzes trial listing operations to identify problem areas; formulates recommendations and prepares reports detailing methods of improving operations through expanded programs, procedural changes, intensified training of personnel, and the application of electronic data processing equipment and techniques to work processes.
• Devises systematic approaches to the implementation of procedural changes dictated by modification in court policy or revisions in state law; confers with attorneys, representatives of the courts, and police employees to coordinate the implementation of new policies and procedures.
• Coordinates the transfer of cases to different trial listing sections; assures that legal documents are properly coded for input into data processing systems; confers with assistant district attorneys to coordinate the listing of cases and to ensure that case folders are properly prepared; consults with court officials, defense attorneys, defendants, and witnesses to reassign and confirm trial dates and courtrooms; reviews trial dates and courtroom assignments to ensure proper distribution of cases and sufficient preparation time; monitors changes in trial schedules in order to alert appropriate personnel.
• Researches complex listing problems; suggests alternate research avenues to subordinate staff; acts as a liaison with other law enforcement agencies to facilitate compliance with speedy trial and discovery rules; intervenes with and explains to witnesses the trial process.
• Determines what information can be released on a case to non-law enforcement agencies; reviews written requests for information; instructs staff to release specific data and documents; corresponds with requesters, explaining the rules, statutes, and related issues governing such release.
• Performs related work as required.

• office practices, methods and procedures involved in the clerical processing of cases for trial.
• legal methods and procedures.
• legal terminology.
• the purposes and scope of various courts.
• supervisory methods and practices.
• legal processes involved in the prosecution of cases.
• the principles and practices of methods and procedures, analysis, work simplification, and forms and record control.
• administrative principles and practices as they relate to the operations and programs of agencies of the criminal justice system.
• the principles and practices of office management.
• the uses and applications of various types of data processing equipment as they relate to the administrative aspects of an agency of the criminal justice system.

ABILITY TO:

• evaluate, analyze, modify, and develop procedures to increase effectiveness and efficiency of trial support services.
• coordinate the functions of clerical trial support services with court officials and other departmental units.
• present ideas effectively both orally and in writing.
• establish and maintain effective working relationships with judicial and law enforcement officials, defense attorneys and their clients, and the general public.

• Education equivalent to completion of the twelfth school grade.
• Seven years of experience in clerical work, four years of which have been in the preparation and processing of legal forms and case folders for use by trial attorneys including two years supervising clerical employees engaged in such work.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP20
Class Established: 5/1987

CO/vp/ps