2H78
PAY RANGE: N23
OCCUPATIONAL SAFETY ADMINISTRATOR 2
GENERAL DEFINITION
This is administrative occupational safety management work developing, modifying, implementing, and directing a comprehensive occupational safety program for a large operating department or for the Office of Risk Management on a citywide basis. An employee in this class in an operating department supervises subordinate technical staff, and develops and implements departmental occupational safety programs, policies and procedures.
The type of occupational safety program components established and emphasized in each department may vary, but the work must include responsibility for the management of state mandated compliance and training programs, a workers compensation program for employee injury and disability claims, and the inspection, investigation and analyses of department facilities for compliance to occupational safety standards, polices and procedures. This class is differentiated from the lower level class in this series by the complexity, size and comprehensiveness of the occupational safety program and the diversity and number of department operational processes and functions, which includes a large diversified automotive fleet operation. Work is performed under the supervision of an administrative superior.
ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)
1. The position in an operating department must be responsible for directing a comprehensive occupational safety program for an operating department with complex and diversified operations and processes, such as diversified automotive fleet operation, or managing multiple use high rise office buildings or providing direct services to the public.
2. The position must be responsible for government mandated compliance and training programs; a workers' compensation claims program; and the periodic safety inspection of departmental facilities for occupational hazards and safety compliance.
3. Only one position can be allocated to each operating department.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
ALL ASSIGNMENTS
Occupational Safety program components established and emphasized may vary in each department.
Administers, modifies and implements directly, or through others, a comprehensive departmental occupational safety and health program or monitors and advises on such programs in the Office of Risk Management; analyzes occupational safety policies, practices and procedures to minimize environmental, occupational and working condition hazards and accidents; assesses causes and preventability of motor vehicle accidents; makes recommendations to eliminate accident causes and occupational hazards; meets with appropriate officials to analyze, develop, implement and promote safety policies, practices and procedures; directs state mandated compliance programs designed to control environmental work hazards, such as the workers Right to Know, and asbestos and Polychlorinated Biphenyls (PCB) removal.
Supervises directly, or through others, the analysis, investigation and/or inspection of department facilities, equipment and operation processes for compliance to governmental occupational safety standards, policies and practices; analyzes work environment and processes for occupational safety and/or health hazards, for effectiveness of protective equipment, for safety effectiveness of storage procedures, and adequacy of fire prevention and protection measures; discusses occupational safety deficiencies and corrective measures with the appropriate professional, supervisory, managerial and technical officials; recommends modifications of work environment and/or tasks to eliminate hazardous conditions.
Administers a departmental safety training program; may instruct and make presentations to department officials, supervisors and employees in occupational safety and accident prevention principles, practices and procedures; represents the department at occupational safety groups meetings, seminars, and safety committee meetings; prepares and distributes safety education and information materials.
Administers the department's disability and worker's compensation claim activities; investigates employee injury claims alleged to be service‑connected to determine nature, extent, cause, existence of negligence, and circumstances surrounding the injury; makes recommendations on the disposition and validity of employee's disability claim; serves on department's review panel that recommends appropriate action on disability claim; recommends appropriate corrective, preventive or disciplinary measures; prepares material for and represents the department at the appropriate administrative, legal or union hearings; testifies as required; coordinates with multi‑treatment occupational service hospitals and rehabilitation specialists to monitor treatment given to injured employees.
May prepare specifications and review proposals for safety consultant services; discusses contract provisions with consultants; monitors for contract compliance; recommends whether to pay for consultant services.
Prepares a variety of manuals and statistical reports on department occupational safety and health conditions, impact of corrective measures implemented and accident characteristics; analyzes data for accident trends in specific environmental physical or occupational areas; reviews research and statistical studies and publications to keep abreast of current occupational safety and health policies and practices.
Performs related work as required.
POSITIONS IN THE DEPARTMENT OF PUBLIC PROPERTY
Serves as fire safety emergency coordinator for high‑rise multi‑occupant municipal buildings; develops fire control and evacuation procedures for municipal high‑rise buildings and underground thoroughfares; operates computer fire panel and public address system to conduct fire drills and in event a fire emergencies; recruits and trains fire captains and wardens in proper safety procedures related to high‑rise fire emergencies; inspects buildings and facilities for fire code violations, develops plans to comply with fire code regulations; monitors contractor's performance involved in completing compliance work; initiates and coordinates fire, bomb‑scare, and power blackout plans;
Instructs security personnel to providing services in high‑rise buildings in departmental and/or building security policies and procedures; monitors performance of security personnel related to fire emergencies.
Directs an injury case surveillance program, through a technical subordinate staff, to investigate claimants who are suspected of filing fraudulent injury claims; reviews recommendations regarding employees, such as disciplinary action and/or cessation of disability benefits.
Monitors mandated OSHA Industrial Hygiene Programs developed for laboratories and water and wastewater treatment facilities; identifies units for each program; monitors performance of contracted specialists and consultants; coordinates a base line medical program with contracted specialists to ensure Water Department employees exposed to chemical and biological hazards are protected against such hazards.
POSITIONS IN THE OFFICE OF RISK MANAGEMENT
Serves in the City’s centralized Safety Office as the Risk Management Safety Liaison to assigned departments; monitors and provides direction, guidance, and assistance to Safety Office Personnel with environmental, health and safety issues; acts as representative of City management at meetings and administrative proceedings with departments, unions, and external organizations; provides technical expertise, interpretation and clarification of Risk Management directives and programs; completes in-person and virtual training, including educational activities.
Monitors and addresses issues, serving as a resource to address departmental needs and questions; serves as an internal Risk Management Proactive Safety Programs team member on Audit & Compliance, Industrial Hygiene & Occupational Health, Musculoskeletal Injuries & Special Programs, and /or Fleet Safety & Data Management teams.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE OF:
• the principle, practices, goals and programs of an occupational safety program
• the current principles, practices and techniques of occupational safety analysis and assessment
• operational analysis applied to developing and implementing occupational safety practices
• the operational, environmental and human factors that impact on occupational safety
• the potential causes of, and remedial measures for environmental, chemical, fires and operational hazards pertaining to occupational safety
• the principles and practices of administration and management as applied to the implementation, operation, coordination, and promotion of a comprehensive departmental occupational safety program
• industrial hygiene procedures, policies and practices
• the government mandated and generally established occupational safety health standards, codes, and regulations and legislation
• the motor vehicle code of the Commonwealth of Pennsylvania as it applies to the operations of a diversified automotive fleet
• the worker's compensation laws of the Commonwealth of Pennsylvania.
• supervisory principles and practices
SKILL IN:
• conducting investigations
• attention to detail
• report writing
• utilizing standard and specialized computer software packages for tracking
and analyzing data, and producing reports and training materials
ABILITY TO:
• direct and administer a comprehensive occupational safety and health program in a city department
• plan, assign, review and evaluate the activities of a staff of technical, professional security and/or clerical employees directly or through subordinates
• analyze environmental conditions and operational practices and methods and to recommend measures to ensure occupational safety
• prepare and present effectively comprehensive oral and written reports
• enlist the cooperation of departmental officials to effect sound occupational safety practices
• to instruct and monitor the activities of contracted security personnel regarding building security policies and procedures
• establish and maintain effective working relationships with administrative and operational officials, City employees, and others
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 2/23.)
Option 1:
EDUCATION:
Completion of a bachelor's degree program at an accredited college or university with major course work in safety, health, environmental science, or one of the related physical/biological sciences.
GENERAL EXPERIENCE:
Three years of personnel administration or industrial engineering experience, one year of which has involved investigating, analyzing and evaluating program practices, operational or industrial processes and employee injuries as they relate to industrial safety.
SPECIFIC EXPERIENCE:
One year of occupational safety administration experience which has been directing an occupational safety program for a large agency or in a small agency with a complex structural safety program.
OR
One year as a Occupational Safety Administrator 1 in the Office of Risk Management.
Option 2
EDUCATION:
Completion of a bachelor's degree program at an accredited college or university.
AND
GENERAL EXPERIENCE:
Five years of experience in occupational safety and health administration or industrial hygiene, which has involved evaluating and addressing workplace conditions, practices, programs and employee injuries.
AND
SPECIFIC EXPERIENCE:
One year of occupational safety administration experience which has been directing or providing technical and consultative support of an occupational safety program in a large agency or in a small agency with a complex structural safety program.
OR
One year as a Occupational Safety Administrator 1 in the Office of Risk Management.
OR
Option 3
EDUCATION and CERTIFICATION:
Possession of an Advanced Safety Certificate (ASC) issued by the National Safety Council and an Associate's degree from an accredited college or university.
AND
GENERAL EXPERIENCE:
Five years of experience in occupational safety and health administration or industrial hygiene, which has involved evaluating and addressing workplace conditions, practices, programs and employee injuries.
AND
SPECIFIC EXPERIENCE:
One year of occupational safety administration experience which has been directing or providing technical and consultative support of an occupational safety program in a large agency or in a small agency with a complex structural safety program.
OR
One year as a Occupational Safety Administrator 1 in the Office of Risk Management.
NOTE for Option 3: Additional experience or industry recognized certification may substitute for the associate’s degree on a year for year basis.
OR
Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources, which has included the specific experience.
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES
Possession of a valid proper class motor vehicle operator's license issued by the Commonwealth of Pennsylvania prior to and during tenure of employment as an Occupational Safety Administrator 2.
Class Established 3/84
Spec. Revision:
CSC 1/92
Ad. Board 2/92
Spec. Revision:
CSC 5/21
Ad. Board 6/21
Spec. Revision:
CSC 10/21
Ad. Board 11/21
Latest Spec. Revision:
CSC 1/23
Ad. Board 2/23
CP