2F65
PAY RANGE: N25
STREETS PROGRAM ADMINISTRATOR
GENERAL DEFINITION
This is second supervisory level program analysis and fiscal management work for the Streets Department’s Sanitation or Transportation Divisions. The employee in the Sanitation Division is responsible for analysis of refuse collections, recycling and disposal programs. The employee in the Transportation division is responsible for analysis of operations of four sections - surveys, highways, street lighting, and traffic engineering. An employee in this class directs the development and implementation of data management systems and methods for improving operations through subordinate administrative and clerical supervisors and operations analysts. Work includes the responsibility for determining, analyzing, devising, and modifying policies and procedures for effective sanitation or transportation operations, and for developing automated data systems in support of data collection and analysis activities. Work also includes providing administrative support and budgetary control for the Division and providing budget requirements, figures and justification for the Commissioner's budget presentation before City Council. Significant aspects of the work include establishing effective communication with city officials and private contractors and ensuring the accuracy and integrity of the data system. Work is performed under the direction of the Deputy Streets Commissioner or director level administrative superior.
ALLOCATING FACTORS: (The following conditions must be met for a position to be approved for this class.)
1. Positions must supervise, through subordinate supervisors and analysts, the analysis of sanitation operations or transportation operations and associated data systems development, collection and maintenance, and division budget preparation and control.
2. Only two positions shall be allocated to this class and the work must be performed in the Streets Department.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
ALL ASSIGNMENTS
Supervises the activities of administrative staff engaged in administrative analysis, the review of existing data reporting systems and the development of plans for the maximum utilization of such information for operational purposes; supervises the revision of reporting systems and instructs supervisory operational personnel in the changes and new uses of information systems .
Directs, through subordinate supervisors, budget preparation and monitoring in the area of assignment; supervises the allocation of budgeted resources on a priority basis; implements plans for purchases of materials within the budget.
Serves as the major staff assistant to the deputy commissioner or director level superior; answers correspondence and attends meetings with city officials and community groups; serves as coordinator for special reports of division operations such as absenteeism and cleaning, collection and disposal problems for the sanitation assignment or street paving and repair or traffic engineering operations for the transportation assignment; makes recommendations for policies or procedures to alleviate such problems.
Performs related work as required.
SANITATION ASSIGNMENT
Confers with and coordinates the activities of administrative, engineering and operating personnel in order to effectively utilize the workforce, facilities and equipment in municipal refuse collection and disposal activities; supervises the analysis of existing recycling, collections and cleaning operations to achieve more efficient sanitation operations; advises the sanitation operations recycling and engineering units in the formulation of programs that will implement new management techniques and procedures.
Directs the research of sanitation methods used in other jurisdictions and examines the suitability and practicality of adopting or modifying current sanitation practices to incorporate these new techniques; participates with engineering and other administrative personnel in determining priorities for capital construction of refuse disposal facilities; supervises preparation of program proposals for federal and state funding to provide funds for updating operational procedures, training and other programs designed to increase recycling and reduce the cost of refuse collection.
Coordinates and assists in the development of specifications for long term disposal contracts; analyzes proposals to determine lowest total cost to Department; resolves dumping problems with owners to avoid delays in disposing of incinerator residue or solid waste material; supervises subordinate responsible for handling problems occurring between landfill contractors and the Department; authorizes payments to vendors for disposal of refuse at landfill facilities.
Supervises the analysis of sanitation operations with a view towards increasing efficiency; directs the streamlining of information flow and the development of new systems to provide sanitation management data reports; reviews workforce and equipment levels to determine appropriate levels needed to increase services.
Supervises the review and approval of purchase requisitions for major cost items; reviews recommended approval or disapproval by subordinate administrative supervisor of items using a substantial amount of funds; supervise the review and analysis of inventory and stores control records; ensures through an administrative subordinate that requisitions are processed on schedule and problems are resolved with the procurement department and the vendors.
; supervises the timely assembling of data and production statistics and operations costs for each collections district; supervises the institution of new forms and updating of existing forms for use in the collection of statistical data; supervises the monitoring, development and operation of the sanitation management system; directs establishment of system parameters and the determination of input and output requirements; supervises timeline and accuracy of data inputs and outputs and analyzing existing system to determine if it can be changed and what would be the effect of change.
Coordinates with and directs intergovernmental agency approaches to the solution of common problems effecting the collection and disposal of solid waste in the region; aides in the development of coordinated approaches to the raising of issues concerning the effect upon local governments of new State and Federal guidelines.
Confers with collection area supervisors to resolve unusual problems of the citizenry.
Directs, through a subordinate supervisor, the preparation of sanitation rules and regulations concerning the collection and disposal of solid waste in the City of Philadelphia.
Supervises administrative staff performing budget oversight and monitoring to meet the needs of the divisions within the allocated budget.
Creates and implements a vehicle replacement purchase plan in coordination with department units and Office of Fleet Management; coordinates with department fiscal unit in obtaining money for purchase plan; locates and allocates money for expanded responsibilities and programs; plans and implements labor, material, and vehicle/equipment resources; evaluates cost of expanded or new responsibilities and resources needed to implement purchase plan.
Directs tracking of vehicle down time and problems; collaborates with the Office of Fleet Management on solutions; maintains a database of vehicles and equipment; serves as Fleet liaison.
Coordinates training, implementation and quality control of departmental computer applications such as (snow event tracking app, city works service request and workorder app, GPIS street project app, etc.); writes reports on databases and resolve issues with applications in collaboration with departmental information technology staff; oversees and performs quality control on multiple databases; implements data collection initiatives to meet productivity and reporting needs.
Analyzes and prepares reports on productivity and performance of divisions; coordinates with division chiefs and managers to implement any necessary changes to improve performance; oversees preparation of service level reports to measure services provided by the divisions.
Prepares plans, projects productivity and reports on progress on Streets Department programs such as paving, Street Lighting DAS antennas, LED conversions, etc.; supports the divisions and the Department in meeting program goals.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
KNOWLEDGE OF:
· principles of accounting
· principles and practices of public administration
· principles and practices of supervision
· principles and practices of administrative organization and scientific management and their application in solving operational and administrative problems
· principles and practices of administrative analysis, administrative control and work simplification
· principles and practices of public finance as they apply to the preparation and control of operating and capital budgets
ABILITY TO:
· evaluate the effectiveness of administrative functions pertaining to a large-scale municipal refuse collection, recycling collection and disposal program and in making procedural changes to provide for more effective and efficient sanitation or transportation operations
· analyze and evaluate a variety of facts and data
· supervise a group of professional and support personnel engaged in various aspects of sanitation or transportation operations
· establish and maintain effective working relationships with associates, representatives of central agencies, contractors and the public
· present ideas effectively, both orally and in writing
· learn the general organization of the city government, particularly as it applies to administrative organization and management
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 11/13.)
EDUCATION:
Completion of a bachelor's degree program at an accredited college or university;
AND
GENERAL EXPERIENCE:
Three years of full performance administrative or technical experience.
AND
SPECIFIC EXPERIENCE:
Two years of experience in any one of the following:
A. Cost accounting work supervising and participating in the development, installation, and maintenance of cost accounting systems for a major municipal program;
B. Administrative analysis and management work for a Commissioner or Deputy Commissioner
OR
C. Administrative and technical work planning, developing, analyzing and maintaining a budget program for a city department or agency;
D. Advanced performance level City planning work directing and conducting environmental planning or transportation studies.
OR
Any equivalent combination of acceptable education and experience which has included completion of a bachelor's degree as an educational minimum and the specific experience.
NOTE: Completion of a Master’s degree program in city planning, accounting, business administration or a related field may be substituted for two years of the general experience required.
CLASSES WHICH TYPICALLY MEET THE SPECIFIC EXPERIENCE REQUIREMENTS:
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
Class Established 1/69
Spec. Revision:
CSC – 10/13
Ad. Board – 11/13
Latest Spec. Revision:
CSC – 5/19
Ad. Board – 6/19
SA