2F41
RECORDS MANAGEMENT ANALYST

This is records management analysis work at the full performance level. The class is distinguished from the next lower level class by the broader scope and greater complexity of assignments. Records management studies of entire departments serve as an important advisory service in relating departmental records control operations to a city-wide records management program. The employees are supervised by the Chief of Forms and Records Management.

• Examines and analyzes records management systems and procedures; analyzes work flow, compliance with records retention and disposition schedules, retention value of records, consolidation of records, office space utilization, organization and function of filing systems and equipment, records retrieval requirements of department, overall relation of the utility of the records to the functions of the department and the relationship with the entire city records management program.
• Designs or improves records management systems and procedures based on problems discovered through records retention audits and records management surveys.
• Performs special studies in the more complex areas, such as advising on the employment of photographic reproduction techniques, evaluation of word processing equipment and microfilm and other areas as they apply to records management systems.
• Confers with departmental officials on unit functions as they relate to records management.
• Prepares and submits reports of recommendations concerning the establishment of new or revision of existing record retention schedules, disposition schedules, and record management procedures and techniques.
• Receives requests for filing, photo reproduction and duplicating equipment; recommends justification or denial of requests on basis of cost and feasibility studies.
• Explains newly developed or revised records systems to departmental personnel and instructs them in initial implementation; writes specifications for new equipment; works with forms analyst to originate new forms; works with departmental officials to set up new floor plans and redistribute duties among employees.
• Performs related work as required.

KNOWLEDGE OF:

• current principles and practices of records management as related to a large organization.
• standard office practices and procedures including the application and function of records keeping equipment and accessories commonly used in large scale records keeping operations.
• the methods and techniques of administrative analysis pertaining to records control and management.
• office equipment used to disseminate and retain information.

ABILITY TO:

• learn departmental organization and functions, especially as they relate to records management.
• analyze complex records systems and to revise existing or design new systems.
• analyze department's need for word processing and duplication equipment.
• learn the City's procurement practices and procedures.
• write clear and concise reports, manuals of operation and equipment specifications.
• maintain effective working relationships with associates and personnel of departments affected by surveys.
• present ideas effectively, both orally and in writing.

• Completion of a bachelor's degree program at an accredited college or university.
• Two years of experience in analyzing and developing records control systems in a large private business or public jurisdiction, one year of which shall have been above the trainee level.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP19
Class Established: 9/1953
Latest Spec. Revision: 9/1982

SK/sb/sb