2F08
MANAGEMENT ANALYST III

This is advanced level administrative analysis work in the central management agency. Employees in this class conduct analyses, develop planning strategies, develop and manage interdepartmental programs, monitor the operations and fiscal conditions of service departments and may provide administrative services within the central agency. Employees concentrate on one of four functional areas; administration, fiscal control, strategic planning, or management operations. The employee serves as team leader during projects, supervising and coordinating the activities of lower level analysts and staff from other City departments and agencies. Provision of analyses and recommendations which are utilized in making policy decisions are important aspects of the work. Work is performed under the general direction of a higher level Management Analyst.

• Reviews and evaluates preliminary capital and operating budgets submitted by assigned departments; formulates revisions to budget proposals; recommends alternative uses of funds; recommends budget items which can be reduced or eliminated; monitors budget expenditures to insure that budget parameters are not exceeded; provides technical direction concerning preparation of schedules and justification for operating department administrators.
• Analyzes, revises, and develops fiscal related procedures, programs and issues, including revenue generating instruments; analyzes financial and economic status of various City industries, residents and areas; develops strategies to improve the financial condition of City departments.
• Analyzes and reviews the operations and procedures of operating departments; develops and implements revised procedures and corrective actions; reviews, evaluates and recommends changes for administrative processes, work flow, records and other documents, staffing patterns, and achievement of stated departmental objectives.
• Develops programs for operating departments to correct problems detected during analyses or to address emergency situations; participates in and may direct interdepartmental and inter-agency task forces formed to address problems; assists departmental personnel in implementing programs; monitors programs; evaluates programs to determine if activities conform to plans and if objectives are being achieved.
• Prepares a variety of periodic and special reports pertaining to the operation and problems of the operating departments, including sick leave and overtime usage, personnel vacancies, work production, and fiscal matters; prepares a variety of manuals, procedures and policy statements which serve either as internal guidelines, or a guidelines for operating departments.
• Reviews requests for personnel transactions submitted by operating departments; recommends approval or disapproval; reviews requests for ordinances from operating departments.
• Analyzes federal and state proposals and legislation which affects the programs of operating departments; recommends revisions to City programs to ensure compliance with state and federal laws.
• Prepares press releases describing City programs; prepares speeches which are presented by department officials; makes presentations and represents the City at meetings of professional organizations and community groups.
• Prepares background information on labor-management issues, including position papers and analyses of the impact of contracts with labor unions on operating department's operations and financial condition.
• Performs related work as required.

KNOWLEDGE OF:

• the principles and practices of public administration as they relate to a large organization.
• the principles and practices of methods and procedures analysis, administrative control, work simplification, and forms and records control.
• the principles of management and administration, including such areas as administrative planning, budgeting, human resources management, finance, accounting, statistics and computer applications.
• the organization and functions of the departments and agencies which comprise City government.

ABILITY TO:

• develop programs which respond to problems detected during analysis.
• direct and/or coordinate the activities of a task force for the duration of a project.
• analyze and comprehend complex organizational and procedural problems involving work production, work flow, forms, records, systems, and staff utilization.
• prepare and interpret a variety of reports, charts, layouts, form handbooks, and other materials.
• enlist the cooperation of officials of various agencies to implement policy and procedural changes.
• present ideas effectively both orally and in writing.
• establish and maintain effective working relationships with associates.

• Completion of a bachelor's degree program at an accredited college or university.
• Four years of general administrative or technical staff experience in a large organization, two years of which shall have been in full performance level administrative analysis in the City's central management agency, concentrating on analysis of the operations, organizational structure and finances of various operation departments, or in designing, implementing and applying computer based management information systems to administrative analysis projects for the City's central management agency.

NOTE:
Completion of a master's degree program in an acceptable administrative or management field at an accredited college or university may be substituted for one year of the general experience.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE: EP23
Class Established: 11/1971
Latest Spec. Revision: 9/1987

SK/sr/sb