2E32

PAY RANGE: EP13

MINORITY/DISADVANTAGED BUSINESS ENTERPRISE SPECIALIST 1

GENERAL DEFINITION

This is affirmative action contract compliance work of limited scope and difficulty reviewing bids, contracts and compliance plans and participating in the certification of minority/disadvantaged business firms. Employees in this class are expected to demonstrate continued development in these areas so that assignments may increase in scope and complexity until they approach the full performance level. The employee is responsible for reviewing minority/disadvantaged, disabled and female owned and controlled business enterprise applications for certification, reviewing financial and other business records and monitoring contracts for compliance with federal, state, and local affirmative action guidelines and regulations. Contact with representatives of various firms, City departments and agencies is a significant aspect of the work. Work is performed under the supervision of a technical superior and may involve rotating assignments between units.

ALLOCATING FACTORS: (The following conditions must be met for a position to be approved for this class.)

Positions must perform limited scope contract compliance work reviewing bids and contracts for disadvantaged business firm participation.
Positions must certify business enterprises as minority/disadvantaged, disabled, and/or female controlled.
Positions must perform the work in the Commerce Department.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Receives applications and forms requesting certification as a minority/disadvantaged, disabled or female owned and controlled business enterprise; reviews applications and forms for completeness and conformity to affirmative action guidelines and regulations; assigns file numbers; requests additional financial, legal, and/or technical documentation and forms as needed; analyzes those documents to determine or confirm minority/disadvantaged, disabled or female ownership and control of that enterprise; recommends approval or denial of application; assigns commodity codes to certified firms specifying goods and/or services that they are approved to deliver; determines disadvantaged firms' level of participation.

Participates in and/or conducts telephone, personal, and on-site interviews; questions firms' representatives about financial and contractual records; participates in an evaluation of firms’ commercial viability; participates in evaluation of a firm's capital, licenses, technical, financial, and human resources and the determination of the firm's level of participation in the procurement process.

Reviews bids and compliance plans for conformity to legal guidelines; attends bid openings; calculates minority/disadvantaged, disabled and female participation; reviews departmental plans for conformance with pertinent rules, regulations and guidelines; makes any necessary changes or corrections; recommends approval of bids and/or plans submitted by vendors.

Participates in and/or conducts meetings with prospective firms, certified firms, departmental representatives and associates concerning certification and compliance; participates in counseling on procurement processes and procedures.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

· federal, state and/or local affirmative action and equal opportunity laws and regulations as they apply to the selection of minority/disadvantaged, disabled, and female owned and controlled vendors

· the practices, methods, and procedures used in public procurement processing

· rules and regulations governing the purchase of municipal commodities current developments in contract compliance and equal opportunity laws and regulations

· the City's buying and bidding procedures

· accounting procedures, methods, and practices

ABILITY TO:

· analyze facts and exercise sound judgement to arrive at conclusions and recommendations

· interpret and explain various laws and ordinances as they relate to minority, disabled and female vendors

· review contracts for compliance with affirmative action laws, rules, and regulations

· elicit information quickly and easily

· provide information clearly, concisely, and accurately

· understand and follow oral and written instructions

· conduct and document a logical investigation and present evidence and conclusions

· establish and maintain effective working relationships with supervisors, associates, contractors, vendors, representatives of other City agencies and departments, and the general public

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 5/24.)

EDUCATION:

Completion of a bachelor's degree program at an accredited college or university.

NOTE: Certification as Certified Compliance Administrator by the American Contract Compliance Association or an industry relevant certification or additional experience on a year for year basis may substitute for the required degree.

AND

EXPERIENCE:

One year of experience in affirmative action contract compliance and certification work ensuring compliance with rules, regulations, and guidelines, and encouraging the selection of minority/disadvantaged, disabled, and female owned and controlled business enterprises.

One year of administrative experience interpreting regulations, laws, and procedures applicable to affirmative action which has included encouraging compliance with stakeholders.

NOTE: Completion of a master’s degree or certificate program from an accredited college or university or recognized professional association in a related field meets all requirements.

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established: 1/87

Spec. Revision: CSC 6/98; Ad Board 9/98

Spec. Revision: CSC – 3/16; Ad. Board – 4/16

Spec. Revision: CSC – 2/22; Ad. Board 3/22

Latest Spec. Revision: CSC – 4/24; Ad. Board 5/24