2D56

PAY RANGE: 12

TITLE REGISTRATION AIDE 2

GENERAL DEFINITION

This is title registration work, at the full-performance level, receiving and reviewing real estate transaction and other legal documents to determine acceptability for recording. Employees in this class ascertain that conveyancing documents are properly prepared, review documents and plans for accuracy, and explain and interpret deed encroachments, deed restrictions and adverse claims.

Contact with title company representatives and the general public to provide information related to title registration is a significant aspect of the work. Work is performed under the direction of a technical supervisor.

ALLOCATING FACTORS

1. Employees in this class perform title registration work, at the full-performance level, receiving and reviewing real estate transaction documents to determine acceptability for recording.

2. The positions in this class must be located in the Records Department.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Receives and reviews documents related to the conveyance of real estate for accuracy and completeness; utilizes a personal computer to access tax records to ensure physical property description matches existing records; checks accuracy of ownership, tax account number, census tract, street code and house number; elicits current information on the physical characteristics of properties for tax assessment purposes.

Enters data from legal instruments into an automated database and collects fees and enters collection information; verifies summary and reconciliation totals; performs various cash and account management transactions for remote access users, including establishing accounts on automated system and validating credit information.

[SA1]

Ensures documents conform to city and state regulations, ordinances, laws and procedures; interprets easements, condominiums and common elements, air rights, and railroad deeds; interprets and explains deed encroachments, deed restrictions and adverse claims to property owners and their representatives; explains the proper preparation of documents as required.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

• the English language

• mathematics as it applies to survey records (metes and bounds descriptions).

• interviewing techniques

• the provisions of departmental, city and state regulations, ordinances and laws as applied to the recording of real estate transactions and other legal documents

• legal terminology used in real estate transaction and other legal documents

• computer hardware and software relating to work assignment

• principles, practices, techniques, and instruments used in drafting

SKILL IN:

• the use of an engineering scale

• eliciting and providing information related to the recording of real estate transaction documents

ABILITY TO:

• prepare sketches of property parcels based on descriptions indicated on documents presented for recording

• assist the public in interpreting real estate transaction documents and city tax maps

• interpret survey notes (metes and bounds) and plans as they relate to real estate documents

• retrieve and input data utilizing a personal computer

• establish and maintain effective working relationships with associates, property owners and their representatives, and the general public

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 12/21).

OPTION 1:

EDUCATION:

Completion of an Associate’s degree program in Paralegal Studies from an accredited college or university.

AND

SPECIFIC EXPERIENCE:

Two years of experience in the receipt and review of routine documents related to the conveyance of real estate and other legal transactions to determine acceptability for the purpose of recording in a governmental agency.

OPTION 2:

EDUCATION:

Education equivalent to completion of the twelfth school grade.

AND

GENERAL EXPERIENCE:

One year of clerical experience interpreting and reviewing real estate documents.

AND

SPECIFIC EXPERIENCE:

OR

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience as indicated.

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established 9/89

Spec. Revision:

CSC - 5/97

Ad. Board - 6/97

Spec. Revision:

CSC – 8/15

Ad. Board – 8/15

Latest Spec. Revision:

CSC – 12/21

Ad. Board – 01/22