2D55

                                                                                             PAY RANGE: 9

TITLE REGISTRATION AIDE 1

GENERAL DEFINITION

          This is specialized public contact work, of limited scope, receiving and reviewing routine real estate transaction and other legal documents to determine acceptability for recording.  Employees in this class ascertain that documents are properly and completely prepared and explain the proper preparation of documents as required.  Contact with title company representatives and the general public to provide and elicit information related to the recording of real estate transaction documents is a significant aspect of the work.  Work is performed under the supervision of a technical supervisor.

ALLOCATING FACTORS:  (The following conditions must be met for a position to be allocated to this class.)

1.       Employees in this class perform specialized public contact work of limited scope, receiving and reviewing real estate transaction and other legal documents to determine acceptability for recording.

2.       The positions in this class must be located in the Records Department.

3.       Employees in this class report to a technical supervisor.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

          Receives and reviews documents related to the conveyance of real estate for accuracy and completeness; utilizes a personal computer to access tax records to ensure physical property description matches existing records; checks accuracy of ownership, tax account number, census tract, street code and house number; elicits current information on the physical characteristics of properties for tax assessment purposes.

          Enters data from legal instruments into an automated database and collects fees and enters collection information; verifies summary and reconciliation totals; performs various cash and account management transactions for remote access users, including establishing accounts on automated system and validating credit information.

          Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

•         the English language

•         office practices and procedures

•         interviewing techniques

•         mathematics as it applies to survey records (metes and bounds descriptions)

SKILL IN:

•         eliciting and providing information related to the recording of real estate transaction documents

ABILITY TO:

•         make judgmental decisions where several courses of action are presented

•         learn the provisions of departmental, city and state regulations, ordinances and laws as applied to the recording of real estate transactions and other legal instruments

•         learn legal terminology used in real property and other recording transactions.

•         retrieve and input data utilizing a computer

•         learn computer hardware and software relating to work assignment

•         learn the use of an engineering scale

•         understand and follow oral and written instructions

•         establish and maintain effective working relationships with associates, property owners and their representatives, and the general public

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.  Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 2/25).

OPTION 1:

EDUCATION:

          Completion of an Associate’s degree program in Paralegal Studies from an accredited college or university. 

OR

OPTION 2:

EDUCATION:

          Education equivalent to completion of the twelfth school grade.

AND

GENERAL EXPERIENCE:

          One year of clerical experience interpreting and reviewing real estate documents or providing administrative support in a law firm, legal agency or court system with responsibility for research, interpreting and drafting legal documents.

OR

          One year of Service Representative experience in the Records Department.

OR

Six months of experience interpreting and reviewing real estate documents

AND

· Possession of an active certification as a Mortgage Loan Processer or Mortgage Loan Underwriter as issued by the National Association of Mortgage Underwriters. OR

· Possession of an active Title Insurance Agent license as issued by the Commonwealth of Pennsylvania Insurance Department Bureau of Licensing and Enforcement.  OR

· Or other equivalent certification or license determined to be acceptable by the Office of Human Resources.

PHYSICAL AND MEDICAL REQUIREMENTS

          Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established 9/89

                                                                                    Spec. Revised 12/95

                                                                                           Spec. Revision:

CSC - 3/97

                                                                                            Ad. Board - 6/97

Spec. Revision:

CSC – 8/15

Ad. Board – 8/15

Spec. Revision

CSC – 12/21

Ad. Board – 01/22

Latest Spec. Revision

CSC – 1/25

Ad. Board – 2/25

JL