UTILITY/ENTERPRISE FUND FINANCIAL SERVICES MANAGER

2A50

PAY RANGE: N27

(Airport)

(Water)

GENERAL DEFINITION

This is financial and administrative management work directing and coordinating for a major aspect of the Water Department’s or Airport’s fiscal management program. The Accounts position in the Water Specialty is responsible for directing and coordinating all accounting, payroll, capital assets, and procurement, contract, and grants management work. The Financial Planning and Analysis position in the Water Specialty is responsible for directing and coordinating planning and analysis for auditing, budget preparation, financial planning and oversight, revenue and rates, analysis, and financial management studies. Both positions have contact with departmental administrators, City and other governmental officials, regulatory agencies, and contractors to evaluate and implement departmental programs is of major significance to the work. Employees in the Water Specialty perform work under the general direction of the Deputy Water Commissioner for Finance.

The position in the Airport Specialty is responsible for directing technical and clerical financial staff at the Philadelphia International Airport to plan and monitor the Airport’s operating budget in accordance with rates and charges. Employees in the Airport specialty direct, through subordinate supervisors, the calculation and setting of airline landing fees, rental rate and other charges in accordance with provisions of Airport policies and industrial regulations such as the Airport Airline Use and Lease Agreement. Work is performed under the general direction of the Airport’s Chief Financial Officer.

ALLOCATING FACTORS

1. Positions must perform financial and administrative management work directing and coordinating for a major aspect of the Water Department’s or for the Airport’s fiscal management program.

2. Only three positions will be allocated to this class: one in the Airport Specialty; and two for the Water Specialty: one in Accounts assignment and one in the Financial Planning and Analysis assignment

3. Positions must be located in the Water Department or in the Airport.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

ALL SPECIALTIES

Assigns and reviews the analysis of staff structure and assignments; defines goals and objectives for the Water Finance Division or Airport Finance division.

Ensures that staff maintains current data and receives training on federal, state and local regulations, statutes and laws applicable to contracts and accounting auditing.

Advises executive staff and departmental managers on a wide range of financial matters; coordinates, integrates and provides leadership for financial staff engaged in policy development and service delivery across functional departmental lines.

Performs related work as required.

WATER SPECIALTY

Accounts Assignment

Plans, assigns and directs the work of a staff of accounting, financial, technical and clerical personnel through a subordinate accounting manager; directs accounting activities related to maintaining operating expenditures, preparing financial statements for water, sewer and combined funds, assisting in preparing the departmental payroll, processing of requisitions and payments to contractors, vendors and consultants, allocating expenditures to the appropriate responsibility center and/or project, identifying investment in capital assets, directs the monitoring and recording of the cost of tangible and intangible fixed assets and monitoring and recording of all physical inventory for the department.

Financial Planning and Analysis Assignment

Serves as a member of each bond working group and oversees the department's role in the preparation of each bond prospectus; meets with bond rating agencies and explains the department's financial management goals.

Oversees the compilation of financial and accounting data required on rate setting and bond issuance purposes; develops new or revises existing accounting systems, procedures and techniques; presents financial information and documentation to City Controller and EPA auditors; documents capital expenditures and allocates expenditures to obtain reimbursement from State and EPA.

Directs through a subordinate supervisor the analysis and review of operational procedures and the improvement, development, maintenance systems and methods of operation and control; develops standards and procedures to be followed in financial system reviews; reviews discrepancies uncovered during audits of financial systems and records; advises department of the necessary actions to be taken in order to be in compliance with appropriate regulations and guidelines governing the fiscal program; advises programs managers of compliance problems.

Oversees the design, development and modification of the division’s information management systems.

Plans, assigns and directs the financial planning activities of the department through a subordinate manager; oversees this work as it relates to financial planning, financial and economic analysis, revenue and rate analysis and management, financial studies and organizational analysis; drafts and publishes the Municipal Securities Disclosure Annual Financial Information and other fiscal documents; advises executive staff on financial issues.

Plans, assigns and directs the activities of a staff performing contracts auditing and asset management work, responds to dictates of Federal, State and City audits; plans, assigns, and directs the activities of staff processing the requisitions and payments to contractors, vendors, and consultants for the department.

Presents testimony during court cases and City Council hearings on proposed rate revision; defends rate proposals and other financial policies before internal and external constituencies such as customer advocacy groups, bond rating agencies and wholesale customers; presents evidence and background information in legal attempts to collect revenues.

Directs, through subordinate supervisor, the planning, development, analysis and maintenance of the utility budget; makes presentations to and confers with departmental managers and colleagues on budgeting for new programs and the development of new fiscal policies and accounting procedures.

Oversees the preparation of funding requests, close-out packages for grant reimbursement, and maintenance of departmental labor costs distributions; oversees staff activities related to the maintenance of records and reports of departmental personal property, fixed assets, and construction-in-process; directs staff in the preparation of operating and maintenance invoices for wholesale wastewater customers.

AIRPORT SPECIALTY

Directs technical financial and clerical staff to plan and monitor the Airport’s operating budget in accordance with rates and charges; directs the process of the calculation of airline landing fees, rental rates and other charges in accordance with provisions of the Airport Airline Use and Lease Agreement.

Prepares the preliminary and final airline rate calculations, as well as conducts mid-year adjustments or year-end settlement schedules; ensures the accountability of Airport fiscal operations by directing subordinates to verify that Airport units spend and manage budgeted funds according to the goals, objectives and mission of the organization.

Meets with airline officials regarding budget issues affecting rates and charges; explains any changes; drafts and publishes the Municipal Securities Disclosure Annual Financial Information and other fiscal documents; advises executive staff on financial issues.

Performs financial planning and studies for the Airport by working directly with other interdepartmental and external government agencies and city departments; performs operational analysis to improve operations and lower costs.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

ALL SPECIALTIES

· the principles managerial finance procedures

· the techniques of financial analysis accounting principles and procedures

· the principles and techniques used in developing projections of revenues for a utility or commercial enterprise for the Financial Planning and Analysis assignment or the Airport

· financial planning procedures used in the development, revision, and administration of a comprehensive financial program for a utility or enterprise fund

· the sources and methods used in funding capital expenditures for a large utility or airport, including rates, bond financing, and government grants

· supervisory methods and techniques

· the economic principles and techniques of economic analysis

· economic, financial and statistical analysis principles and practices as applied to the area of specialization

· principles, practices and techniques of project planning and management

AIRPORT SPECIALTY ONLY

· administrative principles and practices applicable to the operations of a major hub airport

· Airport Airline Use and Lease Agreements

· capital and operating budgeting principles and practices

· principles and policies of rate setting for a major hub airport

· the application of economic, financial, and statistical analysis principles and techniques used in the establishment of airline landing fees, rental rates and other charges at a major hub airport

WATER SPECIALTY ONLY

· administrative principles and practices applicable to the operations of a utility

· capital and operating budgeting principles and practices for the Accounts and Budget assignment

· principles and policies of rate setting for the Rates Analysis assignment

· principles and techniques used in developing projections of revenues for a utility for the Accounts and Budget assignment

· the application of economic, financial, and statistical analysis principles and techniques used in the establishment of utility rates for the Financial Planning and Analysis assignment

· the principles and practices of preparing and administering operating and capital budgets in a utility for the Accounts and Budget assignment

ABILITY TO:

ALL SPECIALTIES

· direct and coordinate activities of a multi-disciplined staff engaged in a variety of financial administrative and analytical activities for a large utility or enterprise fund

· analyze and evaluate a wide variety of fiscal statements and statistical reports and to provide analyses concerning the fiscal condition of a large utility or enterprise fund

· exercise sound judgment in administering, reviewing, and critically evaluating fiscal operations and in making recommendations relating to major operational and procedural problems

· establish and maintain effective working relationships with departmental officials and representatives of private financial institutions

· develop measures for individual and unit performance and ensure that employee development and performance goals align with the strategic vision for the division

· negotiate contract terms

· formulate new or alternative strategies to achieve organizational goals

· plan, direct and evaluate the work of subordinates engaged in performing operational, financial and management analyses

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 2/19.)

ALL SPECIALTIES

EDUCATION

Completion of a bachelor's degree program at an accredited college or university with major course work in business or public administration, economics, engineering, finance, or accounting.

AND

WATER SPECIALTY

Option 1: Water Department

GENERAL EXPERIENCE

Five years of experience performing operational analysis, accounting or auditing work or analyzing, evaluating and interpreting financial or statistical data for a utility, commercial, industrial, service, or government organization.

AND

SPECIFIC EXPERIENCE

Two years of experience as a Utility Financial Services Supervisor, directing a specialized function of the Water Department’s fiscal management program.

Option 2: Finance Department

GENERAL EXPERIENCE

Five years of post bachelor’s degree accounting or auditing experience.

AND

SPECIFIC EXPERIENCE

Three years of experience as an Accounting Section Supervisor, directing accountants engaged in reviewing, recording and analyzing of transactions for a city-wide accounting operation.

Option 3: City Controller’s Office

GENERAL EXPERIENCE

Five years of post bachelor’s degree accounting or auditing experience.

AND

SPECIFIC EXPERIENCE

Two years as an Audit Manager or three years as an Audit Supervisor in the city’s central auditing agency.

Option 4: All City Departments

GENERAL EXPERIENCE

Five years of budgetary, accounting or analytical experience in fiscal administration.

AND

SPECIFIC EXPERIENCE

Three years of experience as a Fiscal Officer, directing the accounting and budgeting functions of a large city agency or directing the budgeting and other fiscal functions for several departments as a part of an administrative services cluster.

Option 5: External Experience

GENERAL EXPERIENCE

Ten years of experience performing accounting, auditing or financial management work, which has included five years of progressively responsible supervisory experience.

AIRPORT SPECIALTY

AND

GENERAL EXPERIENCE

Five years of budgetary, accounting or analytical experience in fiscal administration.

AND

SPECIFIC EXPERIENCE

Three years of experience directing, through subordinate supervisors, staff in the accounting and budgeting functions of a major hub airport.

Or any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which has included a bachelor’s degree and the specific experience.

NOTE:

· Certification as a Certified Public Accountant (CPA) may substitute for one year of the general experience.

Completion of a Master's of Business Administration with a finance concentration or a Master’s Degree in Finance, Accounting or Engineering from an accredited college or university may substitute for two years of the general experience.

NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions. In accordance with Civil Service Regulation 11.032 - Selective Factor Certification - the appointing authority may request certification of eligible candidates with one of the required degrees and/or specific experience to fill specific positions in this class. Certification to fill such positions will be made from the two highest-ranking eligible candidates on the eligible list who possess the specified degree and/or experience.

City of Philadelphia classes that typically meet the specific experience requirements:

Accounting Section Supervisor (2A12) for Water Specialty only

Audit Supervisor (2A43) for Water Specialty only

Audit Manager (2A44) for Water Specialty only

Fiscal Officer (2A33)

Utility Financial Services Supervisor (2F34) for Water Specialty only

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established: 9/82

Spec Revision: 2/90

Spec. Revision: CSC – 2/13, Ad. Board – 3/13

CSC- 12/14, Ad. Board- 1/15

CSC – 4/15

Ad. Board- 4/15

Spec. Revision:

CSC — 1/19

Ad. Board – 2/19

Latest Spec. Revision:

CSC -2/21

Ad. Board – 03/21