2A18

PAY RANGE: N25

 

CITY TREASURER ACCOUNTING MANAGER

 

GENERAL DEFINITION

 

This is management level accounting work directing all accounting activities for the City Treasurer’s Office.  An employee in this class is responsible for directing daily postings to FAMIS for cash receipts, general disbursements, payroll, checks transferred to unclaimed money and to funds such as the Water and Aviation Funds.  The employee is also responsible for managing city-wide cash and banking activities, including the preparation and initiation of wire transfers to banks ensuring timely and accurate processing of City-wide cash receipts and disbursements.  A significant aspect of the work is assisting the City Treasurer in implementing departmental accounting procedures and policies in order to achieve the objectives of the Treasurer’s Office. The employee in this class reports to the City Treasurer or Deputy City Treasurer.

 

ALLOCATING FACTORS:  (The following conditions must be met for a position to be allocated to this class.)

 

1.    The position must work in the City Treasurer’s Office.

2.    The position must supervise an accounting staff. 

3.    The position must be responsible for directing daily postings to FAMIS for cash receipts, and general disbursements and for managing city-wide cash and banking activities, including the preparation and initiation of wire transfers to banks. 

 

TYPICAL EXAMPLES OF WORK (Illustrative Only)

 

Supervises a staff of accountants responsible for daily postings to FAMIS to assure that the entries are timely and accurate; directs  such postings as cash receipts, general disbursements, payroll, checks transferred to Unclaimed Money as well as postings to Water Funds, Aviation Funds,  Tourism Fund, 911 Fund, HAVA, HUD, Special Gasoline Tax Fund, County Liquid, Employee Benefits, Pension, and Escrow Funds; directs the maintenance of accounting records and controls, and the reconciliation and security of all funds in the City treasury; ensures compliance with federal, state, and local laws and regulations; maintains current knowledge of pertinent laws, regulations and generally accepted governmental accounting practices.

Manages city-wide cash and banking activities, ensuring timely and accurate processing of City-wide cash receipts and disbursements; determines daily cash requirements; prepares and Initiates wire transfers on a daily basis to cover daily disbursements; makes cash transfers when authorized by Accounting Bureau after proper entries have been recorded in the funds; transfers funds between accounts; coordinates with the City’s custodial banks to ensure proper transfers of funds on a daily basis and processes wire transfers.

Manages the bank reconciliation process; reviews   the work of accountants to ensure that the bank reconciliations and ledger entries are accurate and timely; reviews the bank reconciliations and works with the responsible employees to adjust entries where necessary.

Monitors and manages the City’s Bank accounts and other banking related services, including on-line accounts; establishes and monitors bank accounts; adds new users and account services; assigns appropriate level of access to account services for each user; resets locked users; monitors bank service fees; conducts benchmark studies of banks and their services to evaluate whether it meets City requirements; participates in the review and selection of banks for banking services; attend meetings with banks regarding the Treasurer’s Office operations.

Manages the unclaimed money process, including web site postings, preparation of and review unclaimed money lists and transfer of outstanding checks to unclaimed money fund; interacts with other departments as required; reviews correspondence and documents submitted by unclaimed money claimants and approves payments.

Directs the gathering, classifying, summarizing, and compiling of data for financial reports; confers with internal and external auditors and governmental officials; prepares periodic special reports and calculations; acts  as a liaison between the Treasurer and other government officials and professional organizations; represents the Treasurer's office in interdepartmental projects;   interacts with the Controller's office on behalf of the Treasurer's office; prepares responses to audits;  answers questions that the  Accounting Bureau and the Controllers’ Office may have regarding the FAMIS entries; provides annual list to the Controller’s Office of bank account balances and FAMIS balances; provides annual list of accrued interest  on investments to the Accounting Bureau; prepares a monthly a list of interest earned, capital gains/losses on investments for Accounting Bureau;

Performs special assignments and conducts research studies for the Treasurer dealing with a wide range of subjects related to the overall management and operation of the Treasurer’s Office; investigates and makes recommendations regarding departmental operations including policies, functions, organization, systems, and procedures to increase efficiency and effectiveness; recommends, implements and maintains cash management policies and procedures

As  supervisor, sets a positive example and provides leadership to assist in the accomplishment of the Treasurer's office overall goals; develops a positive work environment, physically organized work spaces and problem solving culture; assumes a proactive management approach;  identifies problems and proposes solutions; selects staff;  assigns and evaluates work, and  disciplines subordinate staff when necessary; sets goals and timetables and communicates them to  staff;  trains and cross trains staff to perform all assignments;

Directs investments of contracted investment managers in the absence of the Cash Manager.

Performs related work as required.

 

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

 

KNOWLEDGE OF:

 

·                     Accounting principles, procedures, and practices and their application

·                     Cash operations and management principles and practices

·                     Banking operations, relationships and technology.

·                     Generally Accepted Accounting Principles (GAAP)

·                     Governmental Accounting, Auditing and Financial Reporting (GAAFR) requirements

·                     Federal reserve banking system and attendant laws, rules and regulations and current monetary policy

·                     Financial reports and statements

·                     Online Bank Software

·                     Supervisory principles and practices

·                     Project management

·                     Microsoft Excel, Word and Access and internet research

 

ABILITY TO:

 

·                     Learn, interpret, understand and apply relevant provisions of City Charter, Ordinances, State Statutes and Federal Regulations related to banking and cash management

·                     Learn the City’s policies and guidelines for investments

·                     Learn the City’s Financial System

·                     Learn City protocol relating to budget, personnel, purchasing, and contract matters

·                     Analyze a variety of accounting data, identify trends, make projections, and draw sound conclusions

·                     Prepare and analyze financial reports and statements

·                     Provide leadership and motivate employees to accomplish business objectives

·                     Supervise professional personnel

·                     Simultaneously plan and manage multiple projects

·                     Plan, organize and manage multiple tasks and meet deadlines in an environment subject to disruptions and/or a rapidly changing focus.

·                     Analyze complex business processes and recommend cost effective options

·                     Adapt to sudden changes in direction

·                     Establish and maintain effective working relationships with City officials and representatives of banking institutions

·                     Stay current on laws and regulations relating to cash management and banking by using industry journals and networking. 

·                     Establish performance metrics consistent with industry standards

·                     Understand the fundamentals of computer technology and ability to work with various software applications

·                     Pay attention to details and to produce accurate work products

·                     Ability to communicate effectively orally and in writing

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.  Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 9/14.)

 

EDUCATION

 

Completion of a bachelor's degree program at an accredited college or university with major course work in accounting.

 

AND 

EXPERIENCE:

 

Ten years of post bachelor’s degree accounting experience, two years of which shall have included responsibility for the supervision of accountants.

 

Preferred Experience: The above experience in a Treasurer’s Office or in government accounting.

 

Preferred Certification: Certified Public Accountant (CPA)

 

Or any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources, which has included a bachelor's degree with major course work in accounting.

 

PHYSICAL AND MEDICAL REQUIREMENTS

 

            Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

 

Class Established: CSC - 8/14; Ad Board - 9/14

Change in pay rate:

CSC - 8/18; Ad Board – 9/18

JL