ACCOUNTING SUPERVISOR

2A07

PAY RANGE: N21

GENERAL DEFINITION

This is departmental accounting work at the first supervisory level directing and participating in the work of accounting and clerical personnel engaged in recording, adjusting, categorizing, summarizing, and analyzing financial data needed to facilitate financial planning and control by municipal agencies. Employees in this class train subordinates in city-wide and departmental accounting procedures, directives, and guidelines, assign and review the maintenance, adjustment, and analysis of accounting records, and prepare and review statistical compilations of accounting data as well as narrative reports. The work may include responsibility for accounting information systems and/or integrated tax and billing system development requisite to departmental operations and management needs. Supervising an accounting and clerical staff is a major aspect of the work. Employees in this class report to a technical or administrative supervisor.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

All Assignments

Plans, assigns, reviews, and participates in the work of accounting personnel engaged in recording, adjusting, categorizing, summarizing, and analyzing financial data; ensures that accounting entries, adjustments, and totals are prepared accurately and recorded in accordance with departmental and city-wide procedures and directives.

Trains accounting staff in the principles and practices of municipal accounting, departmental and city-wide procedures used to record and transmit financial data, and legal requirements and administrative regulations applicable to the City's accounting system; explains City and departmental forms and reporting formats to accounting personnel.

Supervises the gathering and compilation of supporting detail for computing invoices, tax, and public service billings, the calculation of liabilities, the preparation of original and adjusted billings, and the entering of billing information into computer and manual files.

Supervises and/or participates in the development and modification of accounting systems; works with data processing personnel to computerize departmental accounting control systems and to modify existing computerized accounting records; determines the format of records of accounts.

Supervises a clerical staff engaged in the posting, entering, and maintenance of departmental and personal (e.g., inmates', patients', or lessees') accounts.

Establishes procedures and formats to record charges for reimbursement by federal, state, and quasi-governmental agencies; supervises and participates in the preparation of statements, reports, and invoices for submission to funding or oversight agencies.

Performs and assigns to subordinate accountants the statistical analysis of summarized accounting data to determine trends, estimates, and significant changes; prepares narrative reports to explain findings.

Prepares comprehensive statements on the activities of accounting entities including data on revenue, receivables, encumbrances and expenditures, and special accounts.

Analyzes statements and ledgers to prepare cash flow forecasts and estimates; prepares special reports on accounts receivables detailing the effect or proposed changes in city revenue laws.

Performs related work as required.

Revenue Department Assignment

Provides the data needed to prepare periodic forecasts of revenue and uncollectible revenue based on past revenue collection trends and current revenue collection policies.

Analyzes, reconciles and processes outside collection agency payments originally deposited into dedicated lockbox accounts into both FAMIS and the appropriate Tax and Water accounting systems.

Utilizes specialized tax and water/sewer billing systems for the management of collection operations.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

All Assignments

· accounting principles, practices, and procedures

· accounting and accounting related terminology commonly used in governmental accounting

· the principles and practices of governmental accounting

· the application of data processing techniques to the production and maintenance of accounting records

· arithmetic and statistical principles and practices as commonly applied in the accounting field

Revenue Department Assignment

· accounting controls as they relate to problems of tax and water/sewer collection, enforcement, and related areas of revenue collection

SKILL IN:

All Assignments

· the maintenance of accurate accounting records and their arithmetic and statistical manipulation

ABILITY TO:

All Assignments

· plan, assign, and review the work of subordinate accounting and clerical personnel

· train subordinate accounting and clerical personnel in departmental and city-wide procedures, directives, and guidelines applied to the maintenance of accounts and financial reporting practice

· establish sound accounting procedures for specific accounts

· analyze statistical and narrative financial reports and to draw logical conclusions based on such information

· prepare a variety of comprehensive accounting statements and reports

· utilize a personal computer in the maintenance of accounting records and in preparation of reports

· interpret and apply city-wide and departmental accounting policies, procedures, directives, and guidelines

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 8/18.)

EDUCATION:

Completion of a bachelor's degree program at an accredited college or university, with major course work in accounting.

AND

GENERAL EXPERIENCE:

One year of accounting or auditing experience.

AND

SPECIFIC EXPERIENCE:

Two years of technical accounting or auditing experience for a municipal agency at the full performance level.

Two years of technical accounting experience for a municipal agency, one year of which shall have been at the advanced performance level.

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included completion of a bachelor's degree as specified above.

CLASSES THAT TYPICALLY MEET THE EXPERIENCE REQUIREMENT FOR THIS CLASS ARE:

Accountant (2A06)

Auditor 2 (2A42)

Revenue Examiner 2 (2B32)

Senior Accountant (2A19)

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established - 1/53

Latest Spec. Revision - 12/89

Spec. Revision:

CSC - 11/17

Ad. Board – 12/17

Latest Spec. Revision:

CSC – 7/18; Ad. Board – 8/18