1A42
WORD PROCESSING SPECIALIST 2

This is full performance level clerical and word processing work utilizing word processing software and other personal computer applications. Employees in this class prepare and finalize document materials such as correspondence, memorandums, reports, forms, legal materials and other documents. Work also includes performing general clerical support duties, and may include setting work priorities for others based upon familiarity with department needs and proceŽdures. Employees work under the supervision of a clerical or technical superior.

1. Employees in this class must use perform clerical duties and utilize word processing software and computerized applications to prepare and finalize documents.

Prepares and finalizes documents using a personal computer and word processing software; types from drafts, transcripts or preprinted material.

Types short narratives such as memos, letters, descriptive information on forms; types extended narrative such as reports, legal documents and articles often involving technical terms and usages; types reports, charts, business, or technical data with numbers; compiles information and type from more than one source; proofs work; revises and corrects drafts using word processing editing features.

Uses software programs to access, sort, merge and/or update data or documents; combines packaged programs to accomplish desired functions; uses machine and software capacities to process and sort records; uses desk references to resolve questions of grammar, punctuation, spelling, business format and proper diction; reads rough copy in order to resolve questions of meaning, order and accuracy; corrects errors; codes, classifies, files, retrieves and maintain materials in manual and automated filing systems;

Revises previously typed work by making corrections; types material of special confidentiality; may train new employees; proofs work of others; in absence of supervisor, sets priorities and coordinates work to meet deadlines or to even load.

May perform such tasks as opening and directing mail, receiving visitors, answering telephones, filing material, scheduling appointments and meetings, photocopying, and other office support and secretarial functions.

Performs related work as required.

KNOWLEDGE OF:
• the uses and capacities of assigned word processing software program and a personal computer
• the capabilities, features and requirements of word processing software
• business English grammar, spelling, punctuation, business formats and proper diction
• agency terminology and practices
• effective proofreading and editing processes
• computer literacy
SKILL IN:
• keyboard proficiency
ABILITY TO:
• speak and read English
• recognize and correct grammar errors
• work rapidly and accurately
• deal effectively and courteously with associates and the public
• use computers and accessory equipment, and general office equipment such as photocopiers, facsimile transceivers, and dictation equipment

EDUCATION

Successful completion of high school.

AND
GENERAL EXPERIENCE:

One year of experience as a Word Processing Specialist 1.

OR


Any equivalent combination of education and experience determined to be acceptable by the Personnel Department.

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.