CITY OF PHILADELPHIA PERSONNEL DEPARTMENT

1A41
WORD PROCESSING SPECIALIST 1

GENERAL DEFINITION

This is clerical and word processing work utilizing word processing software and other personal computer applications. Employees in this class prepare and finalize materials such as correspondence, memorandums, reports, forms, legal materials and other documents. The work also includes performing clerical duties requiring the use of judgment in selecting which of several alternative courses of action to take based on a standard procedure and/or in following through with several procedures to complete a clerical process. Employees work under the supervision of a clerical or technical superior.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

Employees in this class must perform clerical duties and utilize the personal computer to perform word processing and other personal computer applications.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Types letters, memos, descriptive information on forms, reports, legal documents and articles often involving extended narrative, technical terms and usage, using word processing software or other personal computer applications; types from drafts, dictated transcripts, roughs or preprinted material; makes changes in original documents such as reformatting and integrating other data; may prepare reports, charts, business or technical data with numbers; compiles information and type from more than one source; proofs work; revises and corrects drafts using machine editing features.

Ensures there are no grammar, punctuation or spelling errors, proofs for proper business format and proper diction; reads rough copy in order to resolve questions of meaning, order, accuracy; corrects errors; formats documents for best outcome

Revises previously typed work by making corrections; codes, classifies, files, retrieves, and maintains materials in manual and automated filing systems; prepares and maintains production logs.

May perform such tasks as receiving visitors, answering telephones, and filing material and other office support functions.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

capabilities and features of the personal computer and word processing software.
the English language, grammar and spelling
effective proofreading and editing processes.
office practices and procedures.

SKILL IN:

keyboarding accurately and effectively.
using the personal computer and word processing software.

ABILITY TO:

become familiar with departmental terminology and practices.
speak and read English.
recognize and correct grammatical errors.
work rapidly and accurately.
deal effectively and courteously with associates and the public.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 7/07.)

EDUCATION

Equivalent to the completion of the twelfth school grade.

AND

EXPERIENCE:

One year of clerical work experience which has included utilizing the personal computer to perform word processing functions

NOTE:

The Level 1 International Computer Driving License (ICDL) Certificate, which includes the completion of file management, word processing and internet and email modules.

The Microsoft Office Certification (MOS) Specialist Level can be substituted for the work experience requirement.

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

PAY RANGE:

Class Established:

Latest Spec. Revision:

CSC:

Ad Board:

END OF JOB CLASS SPECIFICATION - 1A41

1A41WORD PROCESSING SPECIALIST 1

1A41
WORD PROCESSING SPECIALIST 1