INVENTORY CONTROL TECHNICIAN
(General Commodities)
(Automotive Parts)
(Health)
GENERAL DEFINITION
This is inventory control work in the area of specialization with responsibility for maintenance of perpetual inventory records, personal property inventory records and may involve the review and processing of requisitions for a major department. Employees in the General Commodities specialty perform an inventory control function for a large and varied departmental stores operation, comprising a diverse combination of maintenance, office and construction supplies. Employees in the Automotive Parts specialty perform an inventory control function for a large fleet of automotive vehicles. Employees in the Health specialty perform an inventory control function for biologicals, prescriptions, vaccines and other medical supplies and items. Employees in this class may supervise clerical and/or stores personnel. Work is performed under the supervision of an administrative superior.
ALLOCATING FACTORS: (The following factors must be met in order for a position to be allocated to this class)
1. Positions in this class must perform inventory control work within the area of specialization.
2. Positions in this class must maintain perpetual inventory records and review and process requisitions for a major department.
3. Positions in this class must be located in a large operating department with stores functions characterized by multiple field sites and inventories composed of large volumes of stock and/or personal property inventory items.
TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)
All Specialties
Analyzes usage history and shelf-life of items, and consults with departmental stores personnel to establish minimum and maximum storage levels; initiates action to replenish depleted stock; arranges for the transfer or disposal of surplus or obsolete items, tracks, monitors and tags all 400 class equipment in accordance with Procurement Department inventory control procedures and guidelines.
Reviews requisitions for quantity, adequate description and accuracy to maintain proper stock control; may recommend use of existing stock in instances where items requisitioned are interchangeable with same; reviews specifications for new items and prepares new or revises existing specifications when necessary; forwards requisitions for materials and supplies to proper sources; contacts vendors to expedite delivery.
May direct and review the work of lower-level stores workers and/or clerks in the maintenance of perpetual inventory records and requisition processing; instructs subordinates in proper recordkeeping procedures; initiates special recordkeeping procedures to account for items which, because of frequency of use, unit of measure, or uniqueness are not included in the perpetual inventory.
Analyzes and checks physical inventory records; resolves inventory count discrepancies; establishes inventory control procedures to be used in control unit; recommends stores procedures to facilitate or improve inventory control at stores points.
Prepares reports pertaining to field point activities and supply usage; may prepare budget estimates for materials, equipment and supplies; may issue petty cash funds and account for and control such funds.
Utilizes automated inventory control programs to maintain inventory records; makes additions, deletions, and changes to automated inventory database; utilizes automated purchasing system to process purchase requisitions.
Performs related work as required.
Performs the above in one of the following areas:
GENERAL COMMODITIES SPECIALTY
Performs inventory control functions consisting of a variety of stock items such as maintenance, office, and construction supplies.
AUTOMOTIVE PARTS SPECIALTY
Performs inventory control functions consisting of a variety of automotive parts used in the repair and maintenance of automotive vehicles where knowledge of automotive part nomenclature is an important aspect of the work.
HEALTH SPECIALTY
Performs inventory control functions consisting of a variety medical supplies including biologicals, prescriptions, and vaccines for health centers; assists in maintaining inventory records and procedures for compliance with federal Health Resources and Services Administration discounted drug pricing program (340B).
KNOWLEDGE OF:
• inventory control principles, practices and techniques
• purchase and requisition procedures
• inventory recordkeeping procedures
·
• trade and working names and uses of automotive parts, supplies, tools and related equipment for the Automotive Parts specialty
· pharmaceutical inventory, requisitioning, storage and distribution methods for the Health specialty
· federal and state laws regulating pharmacy operations and applicable reporting for the Health Specialty
ABILITY TO:
• learn accounting procedures and principles as related to inventory control
• learn the operation of a computer and related software in the application of inventory methods and equipment in the area of specialization
• establish minimum and maximum storage levels
• perform mathematical calculations rapidly and accurately
• supervise staff involved in processing and maintaining inventory control records
• establish inventory control procedures
• learn the use and operation of automated inventory control and purchasing systems
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on. 10/19.)
GENERAL COMMODITIES SPECIALTY
EDUCATION:
Education equivalent to completion of the twelfth school grade.
GENERAL EXPERIENCE:
One year of experience receiving, storing or issuing supplies.
AND
SPECIFIC EXPERIENCE:
Three years of Stores Worker experience, receiving, storing and/or issuing supplies for a municipal department.
OR
GENERAL EXPERIENCE:
One year of clerical experience.
AND
SPECIFIC EXPERIENCE:
Three years of clerical experience at the Account Clerk level or above which shall have involved record-keeping for a purchase processing or an inventory control function in a large municipal operating department characterized by multiple field sites and a large volume of stock items.
AUTOMOTIVE PARTS SPECIALTY
EDUCATION:
Education equivalent to completion of the twelfth school grade.
EXPERIENCE:
Four years of experience receiving, storing, and inventory control of fleet-related parts and materials in an automated environment.
NOTE: The specific experience for the Automotive Parts specialty must have been obtained within five years prior to examination.
HEALTH SPECIALTY
EDUCATION:
Education equivalent to completion of the twelfth school grade.
AND
CERTIFICATION:
Certification as a Pharmacy Technician by the Pharmacy Technician Certification Board (PTCB) or the Institute for the Certification of Pharmacy Technicians (ICPT).
GENERAL EXPERIENCE:
Three years of experience assisting a pharmacist in the preparation and dispensing of medications.
AND
SPECIFIC EXPERIENCE:
One year of Central Pharmacy Administration experience in the Health Department’s Ambulatory Health Services Division with responsibility for ordering, dispensing, and coordinating the distribution of prescription drugs and other medical supplies to health centers.
PHYSICAL AND MEDICAL REQUIREMENTS
Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.
LICENSES, REGISTRATIONS AND/OR CERTIFICATES
Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure of employment as an Inventory Control Technician, if required by work assignment.
Current certification by the National Institute for Automotive Service Excellence (ASE) in the Automotive Parts specialty is required at the time of application for the Inventory Control Technician (Automotive Parts) examination and must be maintained during tenure as Inventory Control Technician.
Certification as a Pharmacy Technician by the Pharmacy Technician Certification Board (PTCB) or the Institute for the Certification of Pharmacy Technicians (ICPT) at the time of application and during tenure of employment as an Inventory Control Technician for the Health Specialty only.
Completion of continuing education credits required to maintain Certification as a Pharmacy Technician during tenure of employment as an Inventory Control Technician for the Health Specialty only.
Class Established 5/68
CSC - 3/02 Ad. Board – 4/02
CSC – 9/19; Ad. Board – 10/19
JH