1F14

                                                                                                                               PAY RANGE: 15

FLEET STORES SUPERVISOR

GENERAL DEFINITION

This is first supervisory level automotive stores work. Employees in this class may supervise clerical and/or stores personnel including responsibility for planning, assigning, and reviewing the work of one or a group of stores employees engaged in all phases of storeroom activities.  An employee in this class may perform inventory control and supply distribution work with the responsibility for maintenance of perpetual inventory records, personal property inventory records, and may involve the review and processing of requisitions for the Office of Fleet Management.  An employee in this class performs and assigns various phases of the receipt, storage, distribution, and recordkeeping activities for automotive parts supply items. Work is performed under the general supervision of Fleet Stores Manager.

ALLOCATING FACTORS:  (The following conditions must be met for a position to be allocated to this class.)

· Positions must be located in the Office of Fleet Management

· Positions must supervise Fleet Stores Workers or must perform inventory control and supply distribution work for the Office of Fleet Management

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Supervisory Duties

• Plans, assigns, reviews, and participates in receiving, storing and issuing a wide variety of automotive related items in accord with Fleet storeroom policies
• Oversees and participates in taking periodic inventory of items such as a facility’s maintenance equipment, automotive parts, and automotive related general commodities, in a storeroom area
• Supervises the maintenance of various stock records
• Trains Fleet Stores Workers in general shipping, receiving and storage practices
• Enters data into a computerized system for tracking purposes
• Assigns the preparation of or prepares the necessary requisitions for stock replacement
• Inspects items received for conformance to purchase orders and general specifications and contract requirements
• Reviews and approves receiving reports
• May direct and review the work of lower-level stores workers and/or clerks in the maintenance of perpetual inventory records and requisition processing
• Instructs subordinates in proper recordkeeping procedures
• Initiates special recordkeeping procedures to account for items which, because of frequency of use, unit of measure, or uniqueness are not included in the perpetual inventory
• Recommends stores procedures to facilitate or improve inventory control at stores points
• Reviews cost estimates of parts completed by Fleet Stores Workers

Oversight of Ordering, Receiving and Storing Supplies

• Utilizes automated purchasing system to process purchase requisitions
• Contacts vendors to expedite deliveries
• Contacts various departmental personnel to give and receive needed stores information
• Reviews item descriptions in the computer system and prepares new or revised item descriptions, in the computer system, when necessary
• Forwards requisitions for materials and supplies to proper sources
• Performs research and contacts multiple vendors, when necessary, to obtain varying quotes in determining the lowest price available for line item commodities
• Assigns the preparation of or prepares the necessary requisitions for stock replacement
• Acts as a liaison with vendors to resolve issues pertaining to items ordered or items received, vendor expenditures, and service quality
• May be responsible for performing Fleet Stores Worker job duties at multiple storerooms at shops located designated as Tier II, III, and IV

Inventory Database Maintenance

• Makes additions, deletions, and changes to automated inventory database
• Prepares reports pertaining to field point activities and supply usage
• Analyzes usage history and shelf-life of items, and consults with departmental stores personnel to establish minimum and maximum storage levels
• Reviews requisitions for quantity, adequate description and accuracy to maintain proper stock control
• Analyzes and checks physical inventory records

Distribution and Surplus Maintenance

• Arranges for the transfer or disposal of surplus or obsolete items, tracks, monitors, and tags all 400 class equipment in accordance with Procurement Department inventory control procedures and guidelines
• May recommend use of existing stock in instances where items requisitioned are interchangeable with same

• May perform parts counter issuance or driver pick up and drop off duties as necessary
• Performs related work as required

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

• computer software related to inventory database recordkeeping
• principles and practices of receiving, storing and issuing materials, supplies and equipment
• principles, practices and methods used in determining minimum and maximum storage levels for stock items
• vehicle types and vehicle parts needed for repairs 
• the methods and procedures involved in taking inventory
• a variety of materials and supplies in the area of automotive parts
• purchase and requisition procedures
• inventory control principles, practices and techniques
• purchase and requisition procedures
• inventory recordkeeping procedures
• trade and working names and uses of automotive parts, supplies, tools and related equipment

ABILITY TO:

• supervise and train stores, labor, and clerical employees engaged in all aspects of automotive stores and inventory control work
• establish minimum and maximum stock requirements
• inspect materials and supplies in relation to purchase orders and item specifications
• maintain effective working relationships with associates and vendors
• learn accounting procedures and principles as related to inventory control
• learn the operation of a computer terminal in the application of inventory methods and equipment
• perform mathematical calculations rapidly and accurately
• establish inventory control procedures
• learn the use and operation of automated inventory control and purchasing systems

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.  Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 12/10.)

EDUCATION

• Education equivalent to completion of the twelfth school grade.

AND
GENERAL EXPERIENCE

• One year of experience receiving, storing, and issuing supplies and inventoried items.

AND
SPECIFIC EXPERIENCE

• Two years of automotive Stores Supervisor experience receiving, storing, and maintaining inventory control of fleet-related parts and materials in an automated environment.

Or any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources that has included the specific experience as indicated above.

NOTE:  The specific experience must have been obtained within five years prior to examination.

NOTE:  Current certification by the National Institute for Automotive Service Excellence (ASE) in the automotive parts specialty area may be substituted for the general experience requirement.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

LICENSES, REGISTRATIONS, AND/OR CERTIFICATES

• Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure of employment as an Fleet Stores Supervisor, if required by work assignment.

                                                                                                                          Class Established

                                                                                                                 Latest Spec. Revision:

CSC – 11/10

                                                                                                                            Ad. Board – 12/10

SLM