GENERAL DEFINITION

This is second supervisory level supply management work directing the operation of a centralized supply distribution program for a department or a supply distribution operation with multiple field distribution sites for a department or a division. An employee in this class directs and plans requisitioning, receiving, storing and distribution activities for general commodities or automotive parts supply items. Employees in smaller departments may supervise both Automotive and General stores programs. Work includes the responsibility for planning and assigning various phases of the stores functions for at least five stores employees through subordinate Stores Supervisor(s). Providing technical support and guidance to departmental managers is a significant aspect of the work. Work is performed under the supervision of an administrative superior.

ALLOCATING FACTORS:
(The following conditions must be met for a position to be approved for this class.)

• The position must direct either:
  1. a multiple site stores distribution program for a department or a division; or
  2. a centralized supply distribution program for a department in the area of specialization.

• The position must direct through subordinate stores supervisor(s).
• The position must supervise stores activities through at least six (6) subordinates.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Both Specialties

• Plans, coordinates and assigns requisitioning, receiving, and distributing functions of a supply distribution program or operation through subordinate stores supervisor(s); tours work areas and observes the work of personnel engaged in the various phases of the stores and recordkeeping operation; trains and supervises the training of stores personnel in stores procedures and practices; confers with subordinate supervisors and recommends corrective actions; directs the taking of physical inventories such as facilities maintenance equipment, automotive parts and general commodities, and the maintenance of inventory recordkeeping systems; reviews, approves, and modifies departmental stock requisitions and oversees dispensing of requested items.
• Estimates the minimum and maximum storage levels for stock items; initiates stock replenishment orders; assures that all deliveries are proper; reviews receiving reports.
• Reviews and revises existing storeroom procedures; implements new procedures to provide more economic and efficiency operating practices; reorganizes stores areas to achieve efficient arrangement of stock and determines optimum utilization of available space.
• Monitors and enforces the security of inventoried items.
• Researches and writes specifications for materials and supplies; administers competitive bidding process for small order purchases.
• Ascertains those items to be considered common use items which would be stocked and issued from the central stores operation; aids in the compilation of the common use stock catalog; data enters and/or supervises the data entering of information on a computerized inventory tracking system.
• Performs related work as required.

Performs Duties in One of the Following Specialties

Automotive Specialty

• The stores operation includes a variety of automotive parts used in all echelons of the maintenance and repair of automotive vehicles.

General Specialty

• The stores operation contains a varied, comprehensive stock of materials and supplies.

REQUIRED KNOWLEDGES, SKILLS AND ABILITIES

KNOWLEDGE OF:

• principles, practices and methods used in determining minimum and maximum storage levels for stock items.
• supervisory methods and techniques.
• large scale storeskeeping and stock control principles, practices and methods.
• a variety of materials and supplies in the area of specialization.
• the principles and practices of receiving, storing and issuing materials, supplies and equipment.
• the methods and procedures involved in taking inventory.
• purchase and requisitions procedures.

SKILL IN:

• determining minimum and maximum storage levels of stock items and the optimum use of storeroom space.
• interpreting source documents such as invoices and material issue slips.
• preparing requisitions based on information provided on purchase orders and utilizing the city-wide vendor's list.

ABILITY TO:

• supervise a large stores operation.
• plan, organize and manage a large stores operation.
• effect maximum utilization of assigned storeroom space and personnel.
• establish minimum and maximum stock requirements.
• enforce measures used in the security of inventoried items.
• establish and maintain effective working relationships with associates and vendors.

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE

(The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 1/68.)

EDUCATION

• Education equivalent to completion of the twelfth school grade.

AND
GENERAL EXPERIENCE

• Three years of experience receiving, storing and issuing inventoried items.

AND
SPECIFIC EXPERIENCE

• Two years of experience supervising the receiving, storing and issuing of supplies in the area of specialization.

Or any equivalent combination of education and experience determined to be acceptable by the Personnel Department that has included the specific experience described above.

PHYSICAL AND MEDICAL REQUIREMENTS

• Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

LICENSES, REGISTRATIONS, AND/OR CERTIFICATES

• Possession of a valid proper class motor vehicle operator's license as issued by the Commonwealth of Pennsylvania prior to appointment and during tenure of employment as a Stores Manager if required by work assignment.

PAY RANGE: 17
Class Established: 1/1968
Latest Spec. Revision: 1/1991

ML/sb/sb