ELECTION AND VOTER REGISTRATION CLERK SUPERVISOR

GENERAL DEFINITION

This is specialized clerical work at the supervisory level for the Office of the City Commissioners. Employees in the class are responsible for functioning as a unit supervisor, supervising a staff engaged in the preparation and maintenance of the required forms, records and other materials necessary for the conduct of primary, general and special elections. Work involves answering a variety of complex questions concerning voter registration and election procedures and laws. Assignments call for evaluative thinking and are carried out in accordance with standard election code practices and general work instructions. The incumbent participates with other supervisory personnel of the Election Bureau in coordinating a variety of activities relative to the preparation and conduct of elections in the City of Philadelphia. Work is performed under the supervision of a Deputy City Commissioner.

ALLOCATING FACTORS: (The following conditions must be met for a position to be allocated to this class.)

1. Employees in this class must perform work in the Office of the City Commissioners.

2. Employees must function as a unit supervisor and supervise a large clerical staff performing facilitating work in support of elections.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Plans, assigns and reviews the work of a staff of employees engaged in checking, recording, processing and maintaining a variety of forms and records used in preparation for and during elections; designates an equipment operator to deliver election materials and supplies.

Modifies various election forms such as petitions, voter registration certificates and ballot forms to conform to current election requirements; submits rough drafts of the forms for printing and proof-reads the galleys for corrections; authorizes the printing of forms.

Prepares specifications outlining the format for the advertisement of all election candidates, offices, polling places, constitutional amendments and loan questions; proof-reads galleys of same prior to submission for printing.

Determines that all wards and divisions are supplied with the necessary forms and records necessary for the conduct of elections.

Checks applications for absentee and military ballots to determine whether the applicant is properly registered and that the application conforms to requirements of the election code; prepares and files cards indicating the name and address of the applicants; checks military ballot forms for the completion of the proper affidavit; prepares a listing of absentee and military ballots received; incorporates the absentee and military ballot count with that of the civilian ballot.

Answers a variety of inquiries regarding registration and election procedures and interprets the election code to public officials and other interested parties; confers with and records information from citizens reporting infractions of the election code.

Separates election returns by ward and division; compiles records indicating votes cast for candidates on the ballot by ward and division; coordinates the mechanical activities involved in the conduct of the official election count.

Instructs employees in new procedures to process election documents.

Prepares official election certificates for winning certificates.

Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

• the election laws of Pennsylvania, especially those sections pertaining to registration and conduct of elections

• applicable municipal, state, and federal election laws, rules and regulations pertaining to the registration and conduction of elections

• office practices and procedures

• the geography of the City

• supervisory methods and practices

• basic computing including Microsoft Office applications

ABILITY TO:

• interpret and apply pertinent sections of the election laws

• supervise the work of a staff of clerical employees

• make arithmetic computations

• establish and maintain effective working relationship with public officials, associates and the public

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Applications submitted by candidates for this class will be reviewed based on training and experience requirements as approved on 10/16.)

EDUCATION:

Education equivalent to completion of the twelfth school grade.

AND

GENERAL EXPERIENCE:

One year of experience performing clerical work in the checking, recording and maintenance of forms and records necessary to the conduct of elections.

AND

SPECIFIC EXPERIENCE:

Two years of experience as an Election and Voter Registration Clerk 2, performing a wide variety of specialized clerical functions in support of primary, general and special elections.

Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources which has included the specific experience described above.

City of Philadelphia classes which typically meet the specific experience requirements:

Election and Voter Registration Clerk 2 (1B52)

PHYSICAL AND MEDICAL REQUIREMENTS

Ability to physically perform the duties and to work in the environmental conditions required of a position in this class.

Class Established 3/63

Spec. Revision:

CSC - 5/93

Ad. Board - 7/93

Latest Spec. Revision: CSC - 8/16; Ad Board - 10/16