1A01

PAY RANGE: 3

CLERICAL ASSISTANT

(Free Library)

(General)

GENERAL DEFINITION

            This is routine clerical work at a trainee level learning to perform a variety of tasks which follow easily learned and established practices.

            Work is performed under the immediate supervision of a clerical superior.  Positions in the Free Library Specialty assist in patron services related activities at the Free Library of Philadelphia.

Assignments are limited in nature and are carried out in accordance with detailed instructions.  Employees in this class perform a variety of incidental office functions.

TYPICAL EXAMPLES OF WORK (ILLUSTRATIVE ONLY)

Free Library Specialty

             Performs a variety of duties to assist librarians and patrons at the Free Library; assist in the shelving, arrangement, repair, sorting, dispatching and filing of library materials; learns to use keyboard or other data entry devices to access and input stored information via computer terminals; may assist higher level library staff with cataloging and acquisitions routine tasks.

            Assists in welcoming and directing patrons entering the library; assists in charging and discharging library materials; assists in calculating, collecting and recording fines for overdue library materials using library cash handling information system; registers new patrons.

            Performs related work as required.

General Specialty

            Sorts and delivers mail.

            Sorts, fills out and files a variety of routine forms.

            Receives telephone messages and relays information; receives visitors and directs to proper destination; gives out standard departmental information.

            Receives and logs in correspondence and forms; assembles forms and correspondence upon request; compiles summaries of posting log.

            Operates office equipment for which no prior training or experience is required.

            Performs related work as required.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

KNOWLEDGE OF:

All Specialties

• some knowledge of the English language and spelling
• some knowledge of arithmetic

Free Library Specialty

• some knowledge of library clerical procedures

ABILITY TO:

All Specialties

• learn City regulations regarding specific clerical procedures
• learn clerical procedures and routines
• understand and follow oral and written instructions

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE (The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests.)

All Specialties

EDUCATION:

            Education equivalent to completion of the tenth school grade.

Free Library Specialty

AND

EXPERIENCE:

            Successful completion of 500 hours of seasonal Library assistant experience with the Free Library of Philadelphia.

PHYSICAL AND MEDICAL REQUIREMENTS:

            Ability to physically perform the duties and to work in the environmental conditions required of a position in this class. 

Class Established 2/72

Latest Spec. Revision:

CSC - 5/17

Ad. Board – 6/17

SP